
				Terms Explanation

1. Company: -
                  A company in the software represents a business or firm, whose accounts the user wish to maintain. A single user may have many businesses, which are unrelated to each other, and the user wants to keep the accounts of each business separately. Than the user can open a different company with another name and can keep the accounts in that. Thus a user will be able to keep record of various separate businesses in the same copy of the software and can easily switch among them by pressing a few keys. Thus a single user can open many companies in the software or different users can open their separate companies in the same copy of the software.        

 

2. Groups:  -                                                                                  To make the effect of each entry right in the reports we require some organization mechanism to post each entry. This is where the groups are required. The groups are the entities, which are used by account/ledger to open under which.  Remember the groups are not used directly while posting an entry but are required on deciding various ledgers effect at the time of various reports preparation.
                There are some built-in groups for the ease of users. Each group can be one of two types: - Primary, Sub-group. The primary groups are the groups, which are placed under the primary group. This is a group, which is used to make a group at the top level in the groups hierarchy. A group selected under this category further has to tell information about whether to go into the assets, liabilities, expenses, or gain side in the books of accounts. Any non-primary group is a sub-group of the groups hierarchy and inherits the same rules of applications that its parent have. In this way we can build a tree of the groups in which at the top are the primary field, under which any number of groups can be opened and further under all the groups any number of sub-groups can be opened. 

3. Accounts/Ledgers:-                                                                                 Accounts/ledgers are the entities, which are actually used to post an entry in the books. Each account is opened under a group, the use of which is specified above. The user must choose a right group to open an account. Because a wrong group selected would naturally give a wrong result. There are two built in accounts - Cash Account and Profit and Loss account. All kinds of accounts, whether the user created ones or the built in, can also have an opening balance.
                        An analogy of groups and ledgers can be made with of folders and files respectively. Here, the folders (groups) decides on which side of books the various entries entered under the files (accounts) will go on. 

4. Top-Down Approach:-
                        This is very useful feature added in the software. This approach means that when user comes to see an item i.e. some information, the user can enter on that item to go into the source of that items information. This can be done up to the inner-most level i.e. to the basic entry, and that the entry further is in the modify mode; in which the user can modify that entry.

5. Menu Of Options / Menu: -
                           	A menu of options is created in the software to provide the options list at various places in the software. A selection bar is also provided with the list, which is at one of the options of the menu at any time. The selection bar can be moved with the arrow keys up or down.  On pressing the enter key the option under the selection bar is selected. Also the facility is provided to press the shortcut key, if exists is showed in a differed color i.e. YELLOW. On pressing the shortcut key, the corresponding option will be selected without the need to move the bar to that option and press enter key.

6. Entries:-          
		Entries  represent the actual transactions in an accounting system. Each financial transaction is converted into a corresponding entry in the books of accounts. On making an entry in the accounts the user has to select an account to debit and a corresponding account to credit. Since there may be some entry in the system, which requires more than two accounts to be used e.g.: - Purchased goods worth Rs. 1000/- with a discount of 10% on cash. Here we also have to record the discount received.  So from the above example it is clear that there can be more than two accounts in an entry. In fact there can be any number of accounts involved in an entry, these types of entries can be easily entered. 

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