             T4PRINT.EXE (PRINT T4-1999) is Copyright (C) 1999 By

                     ANTHISTLE SYSTEMS & PROGRAMMING LTD.
                              563 Patricia Drive,
                       Oakville, Ontario, Canada L6K 1M4
                           Telephone (905) 845 7959



Note that this program is for use only by Registered Users of our PAYROLL
CANADA system. It uses that system's PAYROLL.CNF and the PAYT4.DTA files for
input.  If you have Microsoft Windows (3.1, 95, or 98) on your payroll
computer please try our new T4FORMS.EXE program instead of this DOS
program.

Your Employer Name and Revenue Canada Remittance Employer Account Number is
taken from the PAYROLL.CNF file. If you are not sure if the PAYROLL.CNF is up
to date for this information then first run the PAYROLL CANADA Configuration
to check.

The Employee Information is taken from the PAYT4.DTA file which is created
when the last Pay Cycle of the year is processed. The location of this file is
in the output data directory (e.g. C:\PAYOUT\ ) specified in the PAYROLL.CNF
file.

T4 forms are available from Revenue Canada either in carbonized continuous
pinfeed forms for use with dot matrix computer printers,  or in single sheet
forms for use with laser printers.  In either case the line up of the forms
is critical (not much room in the boxes).  When doing the line up, try to
get the dollars to print to the left of the pre-printed triangles and
the cents to the right. The period between the dollars and cents is not
printed.  The two X's printed for Exempt CPP/UI should be in the correct
places. You can try the line up as many times as necessary before printing
the T4's.

This program is designed to use either the continuous dot matrix or the laser
printer (computer) forms. If you do not have the right form please phone
Revenue Canada and ask them to mail you a supply.


Printing T4's on a Laser Printer
--------------------------------

If ordering the laser forms get at least twice as many forms than you have
T4's to print, plus add say 10 or 15 extra for line up wastage.  Example, 60
employees (T4's), order at least (60 x 2) + 10 = 130 laser forms sheets

There are 2 single T4 forms on a sheet, but each employee needs 4 copies
(hence the doubled quantity).  The forms print a little unusually.
All Copy 1's print first.  In this case there are 2 different employees to a
sheet and these sheets are sent intact to Revenue Canada with the T4 Summary.
Next one sheet of forms prints for each employee, this sheet has 2 T4's on
it, both for the same employee, these are Copy 2 and Copy 3. Give these
sheets, intact, to your employees. Finally the Copy 4's are printed (with a
total at the end). These are the company copy for your files.  Retain the
totals T4 from the end, and transfer the figures from it to the T4 Summary
(don't send the totals T4 to Revenue Canada).

We have concerns about whether the print routine will work with all laser
printers. So, if you are trying the Laser form do not leave it until the
last minute to print the T4's in case there are print problems. The Revenue
Canada Laser T4 Forms are now on 8.5 inch x 11 inch paper, but to print the
entire form we have to fool the printer into thinking it is using 14" paper
(Legal Size) as the last row of boxes on the bottom of the form is outside
the normal DOS printable area. (I think the form was designed for Windows).
Some laser printers may have trouble printing this size, if so, try the new
T4FORMS.EXE Windows program.

In case it does not work on your printer allow yourself time to dust off
your old dot matrix, and allow for the delay inherent in ordering a supply
of continuous dot matrix T4 forms from Revenue Canada. Fortunately, the forms
are free, but unless you are down the street from a Revenue Canada office
they do take time to obtain.

If you need to set up the printer from its control panel note the following:

This program does not send any graphics or X and Y positioning information to
the printer.  It sends only plain ASCII characters expecting the printer to
print 10 characters per inch across and 6 lines per inch down the page, so we
need a fixed font like Courier.  Do not use a proportional font or the text
will not line up across the page.  If you are offered a choice of symbol set
try Roman-8 or PC-8.


Revenue Canada T4 Instructions
------------------------------

Instructions for completing the T4 form are contained in the current version
of Revenue Canada's publication number T4001(E) "Employers Guide to Payroll
Deductions". This will be referred to as "the Guide" in the following notes.
There are numerous special provisions some of which might apply to YOU, so
please read it if you have any doubts. You, not Anthistle Systems &
Programming Ltd., are responsible for what is printed on the T4.  We give you
as much help as possible in this program, but the final decision as to what is
on the T4 is yours.


EDIT T4's BEFORE YOU PRINT THEM
-------------------------------

Starting with the 1990 Tax Year we have made it possible to for you to edit
the T4 forms before they are printed.  We strongly recommend you take the time
to do so.  The program even allows you to browse backwards and forwards in the
T4 file making adjustments in whatever sequence you want so you can return to
an employee later if not all required information is available when you have
that employee on the screen. If the program finds anything unusual about the
employee its comments will be displayed just before the employee is displayed.
You can press the Print Screen key (or Shift PrtSc on older keyboards) if you
want a printed copy of those comments for reference.  If you then make changes
to that employee and wish to redisplay the comments press PgDn to move to
the next employee then PgUp to bring you back to this employee and the
comments (if any remain after your changes) will be re-displayed.  Also you
will be reminded of outstanding items as the cursor passes over that field
on the T4 screen.

If you wish to suppress printing of a T4 then change Box 56 Employee Number
to "DELETE"  (do NOT type the " [quote] marks when typing DELETE).  That T4
will not be printed and will be excluded from the control totals.  We are
not suggesting tax fraud here, there may be times when a T4 should be
legitimately suppressed (example, the person was not an employee but a self
employed contractor who had no CPP, UIC, or Income Tax deductions and you
were just using the payroll system to keep track of gross payments made, or
perhaps the person was an employee for whom no UIC, CPP, or Income Tax were
deducted AND Box 14 Employment Income is less than $500.00 )  Do not DELETE
a T4 that has CPP, UIC, or Income Tax on it (unless it is an error of some
kind) or your T4 control totals will not balance to your PD7AR remittances.

After each editing session you will be asked if you wish to see the control
totals as they then stand (reflecting your changes).  Good idea to reply Y
before printing T4's to see if they match your PD7AR totals.  The totals
displayed will be of all printable T4's in the file - note if you have more
than 300 T4's they will be broken into batches of 300 when printed (with
seperate totals for each batch) as per Revenue Canada requirements, but the
totals shown on this screen will be total of all such batches.

You do not need to print the T4's until all changes have been completed,
even if they are not all completed in one session (your intermediate changes
will be saved providing you do NOT select the F1 menu choice a second time
in the same tax year).


CURSOR WRAPS AROUND THE SCREEN
------------------------------

On the T4 Edit Screen the cursor behaves a little differently than in the
other PAYROLL CANADA programs in that it wraps around the screen. If you move
it below the bottom of the screen it will re-appear at the top and if you move
it above the top it will re-appear at the bottom.  To get out of the screen
when done, press one of the navigation keys, PgUp, PgDn, Home, End, or Esc.
End or Esc will take you to the last employee so if what you really wanted was
to get out of the Edit mode completely then press it a second time to return
to the menu.


UIC and CPP CHECKING
--------------------

Revenue Canada check that UIC Premiums balance to UIC Insurable Earnings, and
within limits that CPP Premiums balance to Employment Income or CPP
Pensionable Earnings.  UIC is easy to check as it is a flat percentage so this
program will warn you if UIC Insurable Earnings are out of balance with UIC
Premiums.

CPP below the annual maximum is much more difficult to check as the annual
exemption is divided by the number of pays in a year and applied on a pay by
pay basis.

The best we can do is take the CPP Premium as a base and divide it by the CPP
Rate then add a minimum of a week's exemption and a maximum of a year's
exemption to calculate a range of earnings that premium might apply to. If
your earnings do not fall into that range it will flag a possible error.  The
error will probably be a good guide that your figures need checking, but bear
in mind that at the time you are editing T4's the program cannot easily tell
if the employee was working all year or not, or if the employee turned 18 or
70 years of age in the year, etc., so it is not perfect and the final decision
on CPP has to be up to you.

The check we do on UIC premiums and earnings is a range check.  We allow
anything within $5.00 either side of the correct premium to pass without
comment.  If we edited it exactly there would be error messages on every
screen if it were a penny out.  $5.00 seemed like a reasonable margin, though
I don't know if Revenue Canada are that generous when it comes to PIER
reports.

CPP and UIC calculated by PAYROLL CANADA should be accurate. However, if a
discrepancy occurs please bear in mind that it may have arisen due to the
flexibility we give you. Some common examples:

 1. There is provision for Taxes, CPP, and UIC to be manually entered and
    the error may have happened then, particularly if Insurable Earnings or
    Pensionable Earnings were not entered with the manual UIC or CPP
    premiums.

 2. You may have processed an annual bonus on its own in a seperate pay
    cycle (because of CPP per pay exemptions,
    bonuses should be processed as part of a regular pay cycle to be included
    with other income in that pay period for accurate CPP
    calculations).

 3. If you started Payroll Canada part way through the year the amounts
    transferred into Payroll Canada from your old system may not have been
    correct.

 4. It is also possible that a pay cycle was run twice and made permanent
    both times in error, or the results of a pay cycle were lost because it
    was not made permanent before running the next one. If you suspect
    missing or extra pay cycles also check Box 14 Employment Income and all
    other boxes as they will also be incorrect, and check other employees on
    the same file because they will have been affected too. Note that
    salaried people are paid every pay cycle (as long as they are active), so
    are hourly paid but their pay is dependant on hours so if an extra pay
    cycle was accidentally run with no hours entered you may then find
    discrepancies between hourly and salaried employees on the same file
    (salaried seeming to have an extra pay in their annual total while hourly
    do not.).

Check the PAYROLL CANADA pay history screens for these employees if you wish
to pin down the likely cause of the error.

If you wish to recalculate Box 18 UIC Premiums for 1998 the formula is Box 24
Insurable Earnings multiplied by 0.0270 . Maximums normally $39,000.00 in
Box 24, and $1,053.00 in Box 18.  UIC is now referred to as EI.

If you wish to recalculate Box 16 CPP Premiums the 1998 formula is:

1. If Box 26 is shown as 0.00 (blank on T4) then use Box 14 as the base
   earnings, else use Box 26 as the base earnings.  Box 26 should only be
   completed if not all Box 14 earnings below $36,900.00 were subject to CPP
   (see the Guide).

2. If base earnings $36,900.00 or above the CPP is $1,068.80 else CPP =
   (Base Earnings - Exemption) multiplied by 0.032 . The exemption depends
   on how many weeks CPP contributions were made (at $67.31 per week),
   maximum exemption $3,500 for the year.  Maximum Premium $1,068.80 .

Be careful about changing CPP and UIC premiums on the T4 as the Company makes
a matching contribution and on the T4 Summary form the totals (including
company contributions) are balanced to total remittances from form PD7AR.  The
totals printed at the end of the T4's will include any changes you make on the
T4 Edit screens. There is provision for adjustments on the T4 Summary but you
may be subject to a late payment penalty if there is a balance owing to
Revenue Canada.

When creating the draft T4's (before you edit them) this program will normally
show Box 26 CPP Pensionable Earnings as 0.00 on the T4 Edit Screen (the 0.00
will not be printed on the T4). In certain circumstances Box 26 should be
completed - these are complex so see the Guide. When creating the draft T4's
this program will show an amount in Box 26 on the T4 Edit Screen ONLY if it
SEEMS it needs to be printed. The program cannot tell for sure, so whether or
not you change Box 26 to 0.00 (or change a 0.00 to an amount) is your
decision.


SOCIAL INSURANCE NUMBER
-----------------------

This will be checked by the program to inform you if it is not valid.  If you
still have any employee's set up with PAYROLL CANADA's temporary SIN 000 000
000 (example new Canadians, or youths, waiting for a SIN to be issued) please
replace it with the correct number.  The 000 000 000 will not be printed on
the T4 (SIN will be left blank).  If the employee clearly refuses to provide a
valid SIN then replace it with 999 999 998 (which will be printed as it tells
Revenue Canada of the refusal - presumably they will then follow it up with
the employee at the T4 address).  Notice this refusal number is not all 9's
the last digit is an 8.

If the SIN starts with a 9 you will get a message informing you that the
employee should have Temporary Work Permit valid for your Company - this is an
informative message only, it does not denote an error in the SIN and the SIN
should not be changed.


                             Christopher Anthistle
                              21st. January, 1999

